Frequently Asked Questions
Application & Admissions
Step 1: Start an Application.
- If you are new to Oxford Academia and Putney Student Travel, visit our Online Application.
- If you are an alumni family of either Oxford Academia or Putney, use your existing account information to Log In.
- For an existing account Log In information, you can reset your password here.
Step 2: Hold Your Space.
To hold your space for a program, you must complete the Online Application Form, submit an e-signed Agreement Form, and provide a $700 payment, consisting of a $200 non-refundable Application Fee and a $500 Tuition Deposit. The $500 Tuition Deposit is applied toward your tuition. After March 15, we must receive full payment within five days of your initial $700 payment to hold a space in the program.
Step 3: Complete Your Application.
Before we can make a final admissions decision, you must submit your Applicant Statement and two Teacher Reference Forms. These documents are available as part of our Online Application.
Our Admissions Team will review your application within a few days of completion and notify you of the decision by email.
Applications are carefully reviewed by our Admissions Team and students are selected on the basis of their maturity, enthusiasm, motivation, and willingness to live and participate constructively in a supportive community environment.
Oxford Academia encourages applicants from diverse backgrounds to apply. Our faculty and staff work with our students and families to foster a safe and supportive experience for all students regardless of their race, national origin, religion, sex, gender, or sexual orientation.
Cost
Tuition for international Oxford Academia programs includes all accommodations and two meals each day.
Tuition for domestic Oxford Academia programs (Yale) includes all accommodations and three meals each day.
For all Oxford Academia programs, both domestic and international, tuition also covers instruction, use of campus facilities, transportation during the program, entrance fees to museums and cultural sites, field excursions, guest lectures, social events, taxes, and tips. Tuition does not include the $200 Application Fee, transportation/airfare to and from the program destination, classroom supplies, art materials, laundry, communication home, health care, gifts, other personal expenses, or the optional supplemental activities, trips, and fees listed below under Program Specific Supplemental Fees.
Application Fee: $200
Transportation to/from Campus:
Oxford: For any student who does not arrive directly to the program residence, Oxford Academia will arrange group transportation to and from London Heathrow Airport. This fee is $65 each way, and will appear as a separate line item on the final invoice.
Paris: For any student who does not arrive directly to the program residence, we will arrange group transportation to and from Paris Charles de Gaulle Airport. This fee is $40 each way, and will appear as a separate line item on the final invoice.
Yale: For any student who does not arrive directly to campus, we will arrange group transportation to and from John F. Kennedy International Airport (New York City) or Bradley International Airport (Hartford/Windsor Locks, Connecticut). This fee is $65 each way, and will appear as a separate line item on the final invoice.
Programs with Group Flights (Barcelona, Tokyo, Siena, & Oxford Middle School): For these programs, Oxford Academia organizes and reserves blocks of seats for students on a round-trip group flight from a U.S. Gateway Airport to your program destination. The group flight cost is not included in the program tuition and will appear as a separate line item on your invoice.
Travel Coordination Fee: A minimum fee of $150 is assessed when students require special travel arrangements. Please see details below.
Arrival to or Departure from the Program Destination: If your arrival to or departure from the program destination falls outside of the designated window(s) requiring special coordination from our staff, you will be charged a minimum of $150.
Unaccompanied Minor Fee: $150 fee each way if your child flies as an Unaccompanied Minor to/from the U.S. Gateway Airport or program destination requiring an Oxford Academia representative as an escort. Many major airlines require students under a certain age flying independently to register as an “Unaccompanied Minor,” which often incurs a fee in addition to the ticket cost and requires escorting at all times.
Supplemental Seminar Fees: The following seminars have supplemental fees, which differ whether you are enrolled in the major or minor.
- French Cuisine (Paris): $100 major / $50 minor
- Paris & the Creative Imagination: $100 major / $50 minor
- Anime & Illustration (Japan): $150 major
- Japanese Fashion (Japan): $100 major
- Photography & Digital Storytelling (Japan): $200
Travel Logistics
For the Oxford, Paris, and Yale programs, students are responsible for arranging travel to and from the program. For students wishing to travel accompanied by an Oxford Academia staff member, families may choose to book a ticket on an identified Escorted Flight from New York (JFK) for the Oxford and Paris programs. Alternatively, families may book a different flight and arrive using our arrival and departure window guidelines.
For any student who does not arrive independently to the program residence, Oxford Academia will arrange transportation to and from the designated airport. An airport transportation fee will appear as a separate line item on the final invoice. See “Cost” section above for more information about transportation fees.
Oxford Academia organizes and reserves blocks of seats for students on a round-trip group flight from a U.S. Gateway Airport (JFK) to your program destination (LHR). One or more of your leaders will be at the airport with all student e-ticket confirmations and will welcome and fly with the group on the round-trip itinerary. Families are responsible for travel costs and arrangements to and from the U.S. Gateway Airport.
All students are encouraged to fly on the round-trip group flight and most do, although if it makes sense for your family, alternate travel plans may be possible. Before making any alternate travel plans, please contact our office. Families who opt out of the group flight will be charged a fee of $150. If your arrival or departure falls outside of the designated window, you will be charged an additional Travel Coordination Fee of a minimum of $150.
Each year, most students fly alone from their hometown airport to the U.S. Gateway Airport where they meet their group and leader(s). If you plan to fly independently, please note that many major airlines have policies that require students under a certain age who are traveling alone to register as an “Unaccompanied Minor.” This age requirement varies by airline, so it is important to research each airline’s policies carefully before purchasing a ticket. If necessary, Oxford Academia can provide staff and logistical support for “Unaccompanied Minors” who are traveling to and from the U.S. Gateway Airport, for an additional $150 fee each way; this fee is separate from and in addition to the airline-imposed Unaccompanied Minor fees. Please call us with questions and/or to coordinate meet-up details.
For our programs in Barcelona, Siena, and Tokyo, Oxford Academia organizes and reserves blocks of seats for students on a round-trip group flight from a U.S. Gateway Airport (JFK) to your program destination. One or more of your leaders will be at the airport with all student e-ticket confirmations and will welcome and fly with the group on the round-trip itinerary. Families are responsible for travel costs and arrangements to and from the U.S. Gateway Airport.
All students are encouraged to fly on the round-trip group flight and most do, although if it makes sense for your family, alternate travel plans may be possible. Before making any alternate travel plans, please contact our office. Families who opt out of the group flight will be charged a fee of $150. If your arrival or departure falls outside of the designated window, you will be charged an additional Travel Coordination Fee of a minimum of $150.
Each year, most students fly alone from their hometown airport to the U.S. Gateway Airport where they meet their group and leader(s). If you plan to fly independently, please note that many major airlines have policies that require students under a certain age who are traveling alone to register as an “Unaccompanied Minor.” This age requirement varies by airline, so it is important to research each airline’s policies carefully before purchasing a ticket. If necessary, Oxford Academia can provide staff and logistical support for “Unaccompanied Minors” who are traveling to and from the U.S. Gateway Airport, for an additional $150 fee each way; this fee is separate from and in addition to the airline-imposed Unaccompanied Minor fees. Please call us with questions and/or to coordinate meet-up details.
You need a valid passport for international travel. Many international destinations require that your passport expiration date be at least six months after your scheduled return home. If your passport has less than six months of validity, please research the passport requirements for the countries you will be traveling to here. In addition, you may need a visa depending on your nationality and the country or countries you are visiting. For countries requiring a visa from U.S. travelers, we will provide you with information necessary to help you apply for and obtain a visa upon acceptance of your application. Non-U.S. citizens must check local visa requirements, including requirements for countries passed through in transit. For U.S.-based programs, we recommend bringing a school I.D., driver’s license, or other form of identification.
Health & Safety
COVID-19 vaccination is not required, though we highly recommend that students stay up to date with all recommended vaccines, including COVID-19 and influenza, in accordance with the CDC recommendations.
Please note: If there are other specific in-country health requirements for certain programs, students will be notified of those requirements in pre-trip documents.